Discussion:Store front Tax office security issues

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Discussion Forum Index --> Business Growth Community --> Store front Tax office security issues


Wkstaxprep (talk|edits) said:

20 January 2014
Hi all,

Was wondering if I could get feedback from all those tax pros with a store front.

What are the security measures you take?

My office has the door locked each evening and also a metal gate that goes down each evening.

I have my main computer set up at the office.

Would you recommend I take home my hard drive each and every night?

Also, what about the tax file cabinets, are there any further security measures I can take?

Thank you very much.

Taxmonkey (talk|edits) said:

20 January 2014
We don't take our hard drives home every night. Why would they be safer in the car and at home? But we do use PGP to encrypt the hard drives. We also leave the lights on.

Wkstaxprep (talk|edits) said:

21 January 2014
Thanks Taxmonkey. Well,at home no one knows you are a tax preparer but if you have a store front that indicates what you do then many people would know that you have personal info in the office.

Gazoo (talk|edits) said:

21 January 2014
No, if you take home your harddrive you might get mugged. The best thing to do is to get a Chinese guard dog. I say this because in most shopping centers where tax offices are located, there is a Chinese restaurant, and they would probably be happy to give the dog some leftovers which would cut down on your overhead. Just make sure that you watch them around the dog since it could go both ways and the dog could end in an elaborate soup dish put on for a a Chinese wedding.

It sounds like your security regime is more than adequate, however, if you have some material on your computer you would not like your wife to see (if you get my meaning), then you might want to consider some additional electronic countermeasures.

Wkstaxprep (talk|edits) said:

21 January 2014
Funny Gazoo!! :) if you dont mind me asking what is pgp encrypting and how does it work?

Gazoo (talk|edits) said:

21 January 2014
It's just an encryption protocol. However, I don't trust them because a)they can all be broken, and b) you could have a stroke or hear a public transit bus backfire in front of you and forget the password key.

No, your measures while closed are adequate and there is nothing to worry about.

You need to worry about the store while you are open. Robberies, insane people, germ warfare and that type of thing. (When I say germ warfare, I mean germs carried in by the clients).

It does not matter where your office is located, measures must be taken agaist germ warfare. Go to a janatorial supply house and purchase several Ozium automatic dispensers, you hang them on the wall and they spray a germ knock down spray every 15 to 30 minutes or whatever to set it to.

Wkstaxprep (talk|edits) said:

21 January 2014
Thank you Gazoo. Appreciate your help!

ChrisV2 (talk|edits) said:

21 January 2014
You need off-site backup for any reasonable amount of protection against data loss. You can protect the storefront from theft but the day your hard drive decides it no longer wants to be a hard drive you will wish you had it. Carbonite, SpiderOak, etc.

Kevinh5 (talk|edits) said:

22 January 2014
Agreed, do TrueCrypt to encrypt ALL hard drives.

Death&Taxes (talk|edits) said:

22 January 2014
I don't have a store front, but rather rent space in a law office for 12-15 days a season. I note that they have a Purell dispenser just before the locked door to the professional offices that are in back of the reception area, not that this helps. I would bet twice a season someone walks in sneezing and wheezing.....these Typhoid Mary's are only too happy to spread their colds. Two years ago I gave one client a $25 discount because he brought his wife, and he sat in the reception area with his cold while I met with her.

Gazoo (talk|edits) said:

23 January 2014
David, you need to start wearing a surgeons' mask like the Japanese do. As far as this encryption stuff, it's all silliness and to no effect, but it seems like the federal government is forcing you preparers to put on a show of security anyway.

Some of the top mathematicians and other eggheads did a study of what was publicaly available as far as encryption protocols, and those barking software based upon them, and they declared that they were about as effective as the withdrawal method was as a contraceptive method.

Gazoo (talk|edits) said:

26 January 2014
I am submitting some more ideas to keep from getting infected this year, however, for infections you aquire from a client on the office couch you are on your own.

Two I've mentioned: the auto Ozium sprayer and the surgeon's mask (make sure to call it a surgeon's mask and not a medical mask as this will allow you to at least double your tax fees). Two other methods will also work:

a) Take a sip of USP Grade Spirits of Turpintine upon entering an exiting your office. I cannot recommend this and I don't except for anyone but myself who has knowledge of the old timey ways, however, any doctor over 75 years of age will tell you that this works like a charm. Follow each dose with a Dixie Crystal sugar cube if you wish. Any leftover sugar cubes can be used to make horses and young ladies do as you want after the tax season is over.

b) Get a barbar's UV box from a Barber Supply and stick your hands in the box for 2 minutes between clients. The UV box is that little box behind the barber where he stores his combs and other instruments that he uses on the hopelessly dirty masses. Remember, light is both a wave and a particle. The particle is what disinfects. The destrutiveness of light does not come from it's intensity, but it's wavelenth (to the layman, this means it's color). Of course, some wavelengths are not visible and many of these can go right through your body as what happens when you get an X Ray. The UV box is very effective but it will wrinkle your hands and use outside of tax season will result in skin cancer for those who are light skinned.

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