Discussion:Payroll Tax Penalties --- the best order to apply payments

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Discussion Forum Index --> Basic Tax Questions --> Payroll Tax Penalties --- the best order to apply payments
Discussion Forum Index --> Tax Questions --> Payroll Tax Penalties --- the best order to apply payments

Incognito (talk|edits) said:

26 June 2008
I have a client that filed late payroll tax returns for 2006-2007 and owes payroll taxes, penalties & interest. They have an overpayment on their 2006 Form 1040 with a credit date of 4/15/07.

The IRS is applying this credit to the oldest return (Form 941 3/31/06) first. However, this only stops penalties and interest as of 4/15/07. On this form, they have already incurred most of the wrath of the IRS penalties (late filing penalty, federal tax deposit penalty, failure to pay penalty).

Would it not be better to first apply this 4/15/07 credit to (Form 941 6/30/07, Form 941 9/30/07, ...)? Is it not true that those payroll tax penalties are assessed against the balance due? If no balance due, then no penalties or interest. Is this true even though the return was not filed on time?

Blrgcpa (talk|edits) said:

26 June 2008
It goes to the oldset outstanding debt owed to the IRS. In this instance 3/31/06 941.

Irsfixer (talk|edits) said:

26 June 2008
You do not have the ability to designate where this refund is applied - regardless of which is better for the taxpayer.

Incognito (talk|edits) said:

26 June 2008
That is strange. The taxpayer advocate's office is telling me that I can. They told me to submit a breakdown of how I would like it applied.

Death&Taxes (talk|edits) said:

26 June 2008
Who is 'they?' A husband and wife? Who owns the business? Is the wife a responsible party? Would not her share of any refund (assuming husband is the owner of the business) be a voluntary payment and be applied as she wished, or even not applied at all but refunded to her>

Incognito (talk|edits) said:

26 June 2008
They = husband & wife, joint return. The payroll taxes were filed under the wife's SMLLC. That took some hoop-jumping just to get the 1040 credit applied over to the LLC's EIN.

Does this change what Blrgcpa & Irsfixer had to say?

Irsfixer (talk|edits) said:

26 June 2008
If it was a joint return and the wife is not involved in the business, then you are right, her portion of the refund should be returned to her. However, his portion is involuntary and not subject to designation. It may be that the TAO is splitting the baby - allowing him to designate payments but taking a portion of the refund the IRS is not really entitled to.

Kevinh5 (talk|edits) said:

26 June 2008
Is the IRS entitled to designate the involuntary payments in the best way for the Treasury as they see fit? That is, couldn't they apply it partly to interest and penalties for 1 period and partly to interest and penalty to another without first satisfying the oldest?

Irsfixer (talk|edits) said:

26 June 2008
Incognito, you need to do a much better job of explaining this problem.

Irsfixer (talk|edits) said:

26 June 2008
Involuntary payments can be applied as the IRS chooses.

Incognito (talk|edits) said:

26 June 2008
Thank you all for your help. Sorry, Irsfixer, for not being clear in my original question. I did not know that it mattered that the 1040 was joint and the Sch C was not. Is there anything else that I am not being clear on?

Since the TAO is letting me designate, I guess I will go with what I mentioned above as the preferable ordering and see what happens. I talked to 2 people at the TAO and neither said that I could not designate. They even told me to send them a fax of how I want it done.

Irsfixer (talk|edits) said:

26 June 2008
Is there an LLC AND a SMLLC?

Was the huband involved in the business?

Incognito (talk|edits) said:

26 June 2008
No, just the SMLLC. Files a Schedule C as belonging to the wife. The husband was one of the employees of the SMLLC.

Death&Taxes (talk|edits) said:

26 June 2008
So part of these withholding taxes come from the Husband's W-2 form? I am sure there were good reasons for having him on payroll, and she would have paid SE tax on the earnings he took, but why incur additional payroll liabilities that couldn't be paid.

Kevinh5 (talk|edits) said:

26 June 2008
I had a 1040 client about 10 years ago who insisted on giving himself a paycheck from his corporation, even though he couldn't cash the check as there was never enough left after paying everyone else. He had accumulated a shoebox full of uncashed checks over several years. I asked him why he kept writing checks that he couldn't cash, as they were increasing the payroll taxes unnecessarily.

His two-part answer:

"How else could I get a refund if I don't have withholding?"

followed by

"I would never work this hard for free."

Incognito (talk|edits) said:

26 June 2008
Those decisions occurred BI (Before Incognito). I think had the wife filed the payroll returns on time and paid the payroll taxes on time then she would have ended up ahead (breakeven at worst).

Perhaps this additional info matters. The entire overpayment on the joint 1040 is from the husband's withholdings. He had 2 W-2s. One for his real job and the other from the wife's SMLLC. So does the IRS consider the entire credit from the joint return as belonging to the husband, and therefore a voluntary payment?

Riley2 (talk|edits) said:

26 June 2008
Incog, you are absolutely correct. The taxpayer has every right to apply the credits in such a way as to minimize 941 penalties. See Internal Revenue Code ยง 6656(e) and Rev. Proc. 2001-58. The law gives the taxpayer only a 90-day window in which to request a different application of the overpayment (from the date of the penalty notice).

Riley2 (talk|edits) said:

26 June 2008
Incidentally, TimeValue Software has a software package that will optimize the 941 payments when multiple periods are involved. The software is available in an online format only. I believe the cost is $149 per year.

Death&Taxes (talk|edits) said:

26 June 2008
Fill in Form 8379 and see what happens.

Incognito (talk|edits) said:

26 June 2008
Thank you, Riley2

I am familiar with the 90-day notice as it typically applies to protesting the IRS' automatic application of payments for semi-weekly depositors.

In my particular case, the client received penalty notices in early-March after they finally got around to filing their payroll returns. There were no payments made at that time nor was the 1040 overpayment moved. It's only been recently (within 90 days) that the IRS has applied the 1040 overpayment to their payroll accounts. I am in disagreement with the order and the amount of this application.

So, in this case, when did the 90-days begin to run?

Irsfixer (talk|edits) said:

27 June 2008
I do not see how a refund on a 1040 can be considered a tax deposit for the purposes of 6656(e). I think you are confused. The bottom line is - voluntary payments can be designated, involuntary payments cannot. It appears that a portion may be voluntary but certainly not all.

Riley2 (talk|edits) said:

27 June 2008
I suddenly realized that this client is probably domiciled in California. If such is the case, then the nondebtor's spouse's refund is not protected. I agree that there were no voluntary payments here.

Incognito (talk|edits) said:

27 June 2008
Thank you one more time. I would appreciate it if you would all not let the TPAO in on this!

Blrgcpa (talk|edits) said:

27 June 2008
As far as I know, CA is still part of the USA. I thought there were innocent spouse laws for taxes.

Death&Taxes (talk|edits) said:

27 June 2008
Not 'innocent spouse' but 'injured spouse.' Surely these two phrases have become the most-crossed in tax history, but as all we 'pro's' say, 'You know what I mean.'

Irsfixer (talk|edits) said:

27 June 2008
I think the most crossed is the calling of a tax refund a tax "return". This is one of my pet peeves.

CrowJD (talk|edits) said:

27 June 2008
It's almost the weekend, so permit my rant if you will.

The one that infuriates me is calling an attorney general a "general", as if he was some sort of military general. For one thing, it's not historically accurate. What is meant by "general" then? Well, for example, General Motors is not called General because it was founded by a general. It's called that because it makes motors in general. Just as an attorney general handles the general legal business of the USA or a state. William Safire wrote a piece in the NYT about this misuse of the word some years back.

My second great pet peeeve is the misuse by the press of "burglary" and "robbery". To the press, if someone breaks into your home when you are not there, you have been robbed. Not so, you have been burgled, hmmm, probably burglarized.

Death&Taxes (talk|edits) said:

27 June 2008
Note that Riley's point might not have come up had Incog not posted a profile telling us he practices in CA.

Kevinh5 (talk|edits) said:

27 June 2008
so Crow, what about the Lieutenant Governor? to salute or not to salute as he walks by?

CrowJD (talk|edits) said:

27 June 2008
Hehe. I am a Georgia Colonel Kevin. Some nice girl my sister went to school with worked for Gov. Joe Frank Harris, and got me so designated, she got one for my brother-in-law too. Oh, Lord. I threw the thing into the back of my closet, and it got ripped, and I threw it out. Well, I found out much later on that it's a nice thing to have on the wall (though my military bearing is suspect), and I wrote Sonny Perdue's administration for a reissue of the documentary designation, suitable for framing. Never heard anything back. I think if I had included a check.... hehe. So, I'm waiting for a Democrat to get back in before I bring up my rear.

I was watching TV, Food Network or something, and found that Colonel Sanders of KFC fame was also such an "honorary" colonel.

Kevinh5 (talk|edits) said:

27 June 2008
Captain Morgain is also suspect of obtaining his credentials dubiously.

Joanmcq (talk|edits) said:

27 June 2008
The tax refund/'return' thing is one of my biggest pet peeves. I'd like to reserve the right to soundly thrash ANYONE that uses that in my presence (my boyfriend now has that straightened out...)

Kevinh5 (talk|edits) said:

27 June 2008
as is Captain Kangaroo, now that I think of it.

Death&Taxes (talk|edits) said:

27 June 2008
How about Major League?

Kevinh5 (talk|edits) said:

27 June 2008
wasn't he de-frocked in a medical procedure performed by the Surgeon General?

Death&Taxes (talk|edits) said:

27 June 2008
Colonel Bogey did the anesthesia.

CrowJD (talk|edits) said:

28 June 2008
Well, now, this does get confusing because I think the Surgeon General may be properly called a general, though I've never really understood how this works in detail. The Public Health Service does seem to have some kind of military ranking system. So, he might be a real general. Of course, the U.S. Department of Justice does not have any such rankings (i.e. similar to military ones), never has had any, and once this Administration is gone, hopefully the misuse of the word will cease. Unfortunately, it's gotten into the publics' head that we are all safer because we have a "General" at the head of civilian law enforcement. Oh, Jeez.

Riley2 (talk|edits) said:

28 June 2008
Birgcpa, yes the IRS is well aware of California Family Code Sec. 910 which basically says that a creditor can collect a debt from either half of community property. See below.

910. (a) Except as otherwise expressly provided by statute, the community estate is liable for a debt incurred by either spouse before or during marriage, regardless of which spouse has the management and control of the property and regardless of whether one or both spouses are parties to the debt or to a judgment for the debt.

Kevinh5 (talk|edits) said:

28 June 2008
I know I feel safer going into the post office because there's a Postmaster General, Crow.

Mscash (talk|edits) said:

28 June 2008
Overpayments are systemically offset to the oldest tax period with an outstanding balance and have been since IRS got computers up and running in the mid 1960's. There is nothing you can do about it.

Riley2 (talk|edits) said:

29 June 2008
Someone suggested completing a Form 8379. Might work if the taxpayers are domiciled outside of California.

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