Discussion:MERGING QUICKBOOK FILE
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Discussion Forum Index --> Accounting Questions --> MERGING QUICKBOOK FILE
Plainfacts (talk|edits) said: | 18 June 2008 |
| Is there a way to up-date a quickbook file without overwriting it... My issue is,we recently backed up a Clients Quickbook file and did Bank reconciliation up to February 2008, now we want to update the client file , my problem is , this will overwite their file which is more current to June 2008 , albeit without the reconciled months... I have not tried Import and export , will that solve the problem.. Any ideas pleeaaaasssseeeeeee | |
Actionbsns (talk|edits) said: | 18 June 2008 |
| Sadly, the answer to your question is no. QB is not designed to merge, only overwrite. If you had taken an Accountant's Back up copy you can merge that one back into your client file. I'm not sure you can do a bank reconciliation within the Accountants Back up though, there are limited things that can be done with it like journal entries. The best answer we have found in my office is to go remote to the client's computer and do the work on their computer, it avoids back up disks flying around and inadvertent errors.
If there has not been too much time since you backed up your client's data, you might try printing out a check register so you can re-enter that data. If there has been much more activity in their file, you need to be sure all other bases are covered - i.e. invoicing, bill paying, etc. | |
| June 18, 2008 | |
| Agree with Action. I would guess it would be more efficient to take the changes from the February file and enter them in the client's file, but it depends on how far back the reconciliations go and how many changes were made to the data.
If all you did was reconciliations and did not enter many other changes, I would recommend you run the audit trail of the changes made and do one big reconciliation in the client's file through February. | |
Plainfacts (talk|edits) said: | 18 June 2008 |
| if i sound very naive how do you set it up to go Remote, that will make it very easy.. I appreciate your response greatly | |
Plainfacts (talk|edits) said: | 18 June 2008 |
| if i sound very naive how do you set it up to go Remote, that will make it very easy.. I appreciate your response greatly | |
| June 18, 2008 | |
| There are many options to this. There's another discussion about it as well. There's Windows Remote Desktop, VPN, LogMeIn, PCAnywhere, etc. | |
Actionbsns (talk|edits) said: | 19 June 2008 |
| PF, as Natalie says, there are a couple of discussions on this. We use GoToMyPC.com pretty much exclusively. The client needs to have a subscription for you to acess their computer. In this time of such crazy gas prices, this is also a tremendous help because we aren't driving long distances to access a client's computer. Check out that web site, and do a Google for other websites and select one you are comfortable with. | |
| June 19, 2008 | |
| And Plainfacts, the remote access will only PREVENT future issues like you have. It won't fix your existing problem. Just want to make sure you understand that; not trying to slam you. | |
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